Business

How can I manage meeting more Effectively? | Tips For Managing Meetings Effectively

How can I manage meetings more effectively? An unknown wit once said, “when I die, I hope it’s in a meeting. The transition from life to death is hard to see “a pretty accurate description of how it feels to attend many of the meetings we all have to face at work. 

You already are aware that many of the meetings you attend are ineffective, causing more frustration and eating into your limited time. As a leader, you should not inflict the same torture on your team members.

Many leaders overlook the substantial cost, financial and non-financial, attached to failed meetings. Taking a group of employees, at any level, away from their work, even for an hour, is a significant cost in terms of productivity- and even greater when the meeting produces little concrete value. Worse still are the hidden costs of damaged motivation and morale among those who have to attend meaningless or badly-run meetings. How can I manage meetings more effectively?

And, for you personally, as a leader, if your meetings are constantly ineffective, you chip away at your credibility in the eyes of your team members- because, when a meeting fails, regardless of what actually caused that to happen, it is the leader’s fault. Other people may have contributed to the poor outcome but, ultimately, the leader must take the blame. The challenge you face in terms of running an effective meeting is how to get the right balance between control and participation. Anyone can control a meeting simply by not allowing participation, but then what would be the point?

Getting the best out of your meeting is always a challenge but there are simple steps you can take that will help. First, understand the principle of ‘conditioning’ in relation to meetings. All of us become conditioned to behave and act in a particular way when exposed to certain stimuli over a prolonged period.

Confused regarding your career then click on the download button below, and get the best solution from our experts.

Best 5 Programming Languages to learn, web designing for job, How to Choose Best Blogging website for any Topic, You Want to Be Successful

In meetings, this can manifest itself in many ways, for example, if your meeting always starts late, then employees become conditioned that they never start on time, so they arrive late and the problem gets progressively worse. In addition, if your meetings constantly lack structure and end up going round in circles, then people become accustomed to this and come with negative expectations each time, making your role of managing the meeting even harder. If you always allow certain individuals to dominate the meeting, then you condition them into believing that they can continue to do so. How can I manage meetings more effectively?

Making your meetings more Effective

To make meetings more effective, consider three aspects of the meeting: before, during and after:

Before the meeting

Preparation is everything in terms of getting the foundation for meeting right, so always consider:

  • What is the purpose of the meeting / what do I want to achieve?
  • Who actually needs to be there?
  • What is the most appropriate time to hold the meeting?
  • Where is the best place to hold the meeting?
  • What will be discussed (the agenda)? What can reasonably be covered in the time available?

By ensuring that everyone knows in advance, not only what the agenda will be but also what the meeting will not be about, you start down the road to effectiveness because you set expectations appropriately.

During the meeting

Like any form of communication, your meeting must be structured –

Follow this basic approach:

Next, you should:

  • Outline the agenda points.
  • Encourage participation – through you!
  • Emphasise time constraints.
  • Allocate responsibilities (especially a note-taker/ timekeeper).

Some leaders also appoint a ‘conscience’ for the meeting. This is an interesting idea, as the person nominated can interrupt at any time when the meeting goes off-track to remind everyone that the point under discussion is not on the agenda. This saves you from having to do it and looking like you are closing down the debate. Also by appointing a note-taker, timekeeper and conscience, you change the dynamic from one person controlling the meeting (you) to for people contributing to making the meeting more effective. Obviously, if you use this approach, rotate the positions for each meeting. How can I manage meetings more effectively?

Main Part: Here, you need to work hard to get the right balance between control and participation. In the beginning, it is important that you prevent any unacceptable behaviour from going unopposed; to do otherwise, creates an impression that they are acceptable. You may have to be quite ‘steering’ in the beginning but stick with it as you will find these negative type behaviours will disappear from your meeting over time.

In working through the content of the meeting, always introduce each agenda point and frame the discussion. By doing this, you focus the conversation and also can point out what will and will not be discussed under that agenda point.

  • Maintain control / participation
  • Keep the discussion on track.
  • Allow involvement form all participants, who should wait to be brought into the discussion, so only one person talks at a time.
  • Prevent disagreements form getting out of hand, without stifling healthy debate.
  • Keep to the allocated time.

To ensure clarity as to the outcome of agenda points, you must summarise any agreement/ action for each point before moving to the next. Agreed actions should then be noted by the note-taker.

Conclusion

Managing a meeting effectively means that it finishes on time; or, at the very least, that when the allocated time is reached, a conscious decision is made to extend it. At the end of a meeting, you should summarise all the points agreed, ensuring that each participant is clear on the action they must take following the meeting and the completion date for same. Thank everyone for attending and for participating.

After the meeting

After the meeting, ensure that the action plan is circulated and that any action agreed is implemented within the agreed timeframe. Failure to do so sends out the message that nothing happens as a result of your meeting, which lowers expectations for future meetings.

Finally, feedback is always good. So do not be afraid to ask your team members on an ongoing basis for their comments on how they feel the meeting went and any proposals they might have for subsequent meetings.

Following these simple steps will ensure that, over time, the quality and effectiveness of your meeting will improve.

Surendra Gusain

Hi, I am Surendra Gusain founder-director of DOTNET Institute and a Professional IT Trainer, Digital Marketing Trainer, Youtuber and Blogger with 23 years of experience in computer training at DOTNET Institute.

Related Articles

Leave a Reply

Your email address will not be published. Required fields are marked *

Back to top button
Translate »

https://foguangpedia.org/

sbobet88

slot88 resmi

slot thailand

https://www.saltedsalad.com/

slot pragmatic play

garansi kekalahan slot

slot bet 100

rtp slot

slot deposit dana

https://www.ilovesushiindy.com/

slot spaceman

slot server kamboja

bonus new member

situs slot88

server kamboja

sbobet88

rtp slot

slot gacor 777

https://pepeztequila.com/

https://tgrillruston.com/

ilovehollywoodpizza

slot bet 100

nexus slot

rtp slot

joker123

slot bet 100

sbobet

slot777

bonus new member

big bass crash slot

big bass crash slot

big bass crash slot

sbobet

sbobet

spaceman slot

Rujak Bonanza

Candy Village

Gates of Gatotkaca

https://smithandsonshvacinc.com/

https://theweddingtables.com/

https://www.francescogrillofoto.it/

https://namastate.com/

Sugar Rush

Rujak Bonanza

https://jarzebinowa.com/

Gates of Gatotkaca

Sugar Rush

slot garansi kekalahan

spaceman slot

spaceman slot

slot gatot kaca

https://casadepianos.com.br/gadunslot/

https://theonenews.in/slot-garansi/

https://pims.in/sugar-rush/

https://cirurgiaodamaorj.com.br/gadunslot/

https://highlands-animal-hospital.com/

https://jatanchandikanews.in/

power of ninja

power of ninja

https://apolo-link.com/

https://latam-translations.com/gadunslot/

https://jabalipalace.com/pyramid-bonanza/

https://sanusnutraceuticos.com.br/wp-content/slot-garansi/

power of ninja

slot server thailand

https://horizonpaintingcorp.com/wp-content/slot-singapore/

https://www.andreadanahe.com/sbobet/

https://pims.in/slot-garansi/

https://kenkithailand.com/koi-gate/

https://www.townshipofsugargrove.com/joker123/

starlight princess

https://5elementsenviro.com/

slot gascor gampang menang

slot gascor gampang menang

https://ukusanews.com/

https://pvagiant.com/

Starlight Princess

https://zimbiosciences.com/

Starlight Princess

https://emergencyglazing-boardingup.co.uk/

slot nexus

spaceman slot

spaceman slot

spaceman slot

spaceman slot

https://farosolucionesintegrales.com/

https://www.anticaukuleleria.com/

https://stvsangbad.com/

https://scorerevive.com/

https://shahdaab.com/

https://that-techguy.com/

https://table19media.com/

https://bioindiaonline.com/

https://maase-rokem.co.il/

https://ihrshop.ch/

https://bgmiucbc.xyz/

https://taileehonghk.com/

https://namebranddeals.com/

https://increasecc.com/

https://baltichousesystems.com/

https://wayfinder.website/

https://you-view.website/

https://trendys.website/

https://incense.works/

https://tardgets.com/

https://thetell.website/

https://todollanta.com/

https://103.minsk.by/

https://www.thecorporatedesk.com/

https://bergeijk-centraal.nl/

https://scorerevive.com/

https://pohaw.com/

https://www.antwerpenboven.be/

https://bagliography.com/

https://comfycaregh.com/

https://damp-solution.co.uk/

https://tentangkitacokelat.com/

https://noun.cl/

https://bentoree.com/

https://linfecolombo.com/

https://oneroofdigitizing.com/

https://www.frilocar.com.br/

https://nikzi.ca/

https://tenues-sexy.fr/

https://kimportexport.com.br/

https://provillianservices.com/

https://pvasellers.com/

https://ibs-cx.com/

https://myspatreats.com/

https://musson.shop/

https://dmclass.dotnetinstitute.co.in/

https://kingfoam.co.ke/

https://maryamzeynali.com/

https://zoncollection.ir/

https://companiesinfo.net/

https://mehrnegararchit.com/

https://shopserenityspa.com/

https://thrivingbeyond.org/

https://yogapantshop.com/

https://faro-ristorante.de/

https://rsclothcollection.co.in/

https://trendwithmanoj.in/

https://nikhatcreation.tech/

https://stvsangbad.com/

https://scorerevive.com/

"https://table19media.com/index.html.bak.bak

https://maase-rokem.co.il/

https://ihrshop.ch/

https://broncodistributioncbd.com/

https://namebranddeals.com/

https://increasecc.com/

https://baltichousesystems.com/

https://wayfinder.website/

https://you-view.website/

https://trendys.website/

https://www.anticaukuleleria.com/slot-bet-100/

https://5elementsenviro.com/slot-bet-100/

https://317printit.com/slot-qris/

https://pvasellers.com/slot-qris/

https://seastainedglass.com/slot-qris/

https://shahdaab.com/slot-qris/

https://toyzoy.com/slot-qris/

https://zimbiosciences.com/slot-bet-100/

https://www.thecorporatedesk.com/slot-10-ribu/

https://nikhatcreation.tech/sbobet/

https://provillianservices.com/slot-bet-100/

https://88apolo-link.com/slot88/

https://djnativus.com/gates-of-olympus/

https://houstonelectric.org/

https://seastainedglass.com/

https://www.florisicadouri.ro/

https://www.londonmohanagarbnp.org/

https://gallerygamespr.com/

https://www.ptnewslive.com/

https://ilumatica.com/

https://dashingfashion.co.za/

https://hf-gebaeudeservice.com/

https://dolphinallsport.com/

https://tverskoi-kursovik.ru/

https://ledoenterprise.com/

https://www.durdurstore.com/

https://www.dalmarreviews.com/

https://toyzoy.com/

https://suicstamp.com/

https://zafartools.com/Gates-Of-Olympus/

https://aymanshopbd.com/

https://103.minsk.by/

https://www.londonmohanagarbnp.org/wp-content/bet-100/

https://mehrnegararchit.com/slot-10k/

https://gallerygamespr.com/bet-100/

https://bergeijk-centraal.nl/Olympus/

https://hf-gebaeudeservice.com/bet100/

https://www.londonmohanagarbnp.org/slot10rb/

https://linfecolombo.com/wp-content/depo-10k/

https://bentoree.com/spaceman/

https://ledoenterprise.com/wp-content/qris/

https://jatanchandikanews.in/qris/

https://cactusferforge.com/wp-content/sbobet/

http://trust-me.club/

https://www.dominique-docquier.com/wp-admin/spaceman-slot/

https://suangleo.com/

https://aurarank.com/

https://australianbakers.com/wp-includes/slot-bet100/

https://dalalandpromoters.com/wp-includes/slot-thailand/

https://suchanaboard.com/wp-includes/spaceman-slot/

https://semuaunggul.com/wp-includes/spaceman-slot/

https://truenaturenutrition.com/wp-includes/slot-spaceman/

https://thess-xromata-sidirika.gr/wp-includes/slot-spaceman/

https://pakistanfarm.com/wp-includes/spaceman-slot/

https://radiante.website/wp-includes/spaceman-slot/

https://zouqechaam.com/wp-includes/spaceman-slot/

https://linfecolombo.com/wp-includes/spaceman/

https://semuaunggul.com/wp-includes/judi-bola/

https://ecogrillfrance.com/

roullete online

sicbo online

gates of olympus

Slot 10 ribu

http://klikspo.com/judi-bola/

https://australianbakers.com/judi-bola/

https://residentaire.com/judi-bola/

judi bola

https://dbestgroups.com/judi-bola/

judi bola

judi bola

https://kktravel.in/

https://jagopenulis.com/judi-bola/

https://alwaysrideontime.net/

https://flagittmd.com/

https://dimodo.pl/judi-bola/

https://compositedoorspvcwindows.ie/

judi bola

https://siwscollege.edu.in/judi-bola/

https://tardgets.com/judi-bola/

https://ba.hdut.edu.tw/wp-includes/scatter-hitam/

judi slot

https://www.haggar.cl/

https://dosavilas.com/

slot server vin gaming

slot server vin gaming

slot server abm engine

slot server abm engine

slot server siam engine

https://hexavalley.com/wp-content/situs-judi-bola/

https://beerhunter.co.uk/

https://ttbp.edu.pk/

https://ceriabetgacor.org/

ceriabet

ceriabet

https://simone.co.uk/spaceman-slot/

https://futureoficial.xyz/game-online-ceriabet/

https://drdehdashti.com/Showroom-CERIABET/

https://archipeluniversity.com/Salon-ceriabet/

ceriabet

ceriabet

ceriabet

https://sooniandtommi.com/situs-judi-bola/

https://signaturebldg.com/

https://wishek-nd.com/

https://myshopmed.com/

https://epets.pk/wp-includes/ceriabet/

https://gatacosmeticaorganica.com/spaceman/

https://www.dedes-gravierstube.de/

https://techhansa.com/ceriabet/

https://caribbeancommunityvoice.com/

https://globalassetsrecoveries.com/

https://einwegoverall.eu/

https://omibio.tech/ceriabet/

https://pvagiant.com/

https://wpdevinc.com/ceriabet/

https://kuluaccounting.com.au/ceriabet/

https://evakuators34.ru/

https://jimmibrar.com/ceriabet/

https://ini-ceriabet.com/

https://rankceriabet.com/

https://www.dripphomecafe.com/ceriabet/

https://polkadotonlinestore.com/

https://cursoisolin.com.br/judi-bola/

https://dimodo.pl/

https://logoschile.com/judi-bola/

https://codydodo.com/

https://trevorhairsinecomics.com/

https://shirleyannsflowershop.com/judi-bola/

https://casingcorp.com/judi-bola/

https://excaliburcars.co.nz/judi-bola/

https://arpnewz.com/judi-bola/

https://kujotechlab.ao/judi-bola/

https://drayasminguimaraes.com.br/judi-bola/

https://www.chakoshsabzasa.com/judi-bola/

https://iran-mobl.com/

https://edisontraining.com/

https://aryanava.com/judi-bola/

https://aiak.online/

https://gastronomiemuenchen-bayern.de/

https://www.villakalimaya.com/

https://sarkarinaukridunia.com/

https://jacktopreciouss.com/Aresgacor/

https://renchillsnowgears.com/

https://achasfoundationinc.org/slot-bet-200/

https://criticaljustice.com/

https://drhugoaraujoccp.com/SBOBET/

https://hauberk.nl/slot-bet-200/

https://swe-techs.net/sbobet/

https://www.yoglobalnetwork.com/slot-thailand/

https://rajudisain.eu/hacksaw-gaming/

https://upbr.online/hacksaw-gaming/

https://palmior.com/index.html

https://www.webuyasap.net/index.html

https://iranfars.ir/index.html

https://alnoorabaya.com/index.html

https://milpueblos.com/index.html

slot server Thailand gacor

tanganhoki99

tanganhoki99

https://weareauntifa.com/

https://missiongovtjob.com/

situs ceriabet

situs ceriabet

situs ceriabet

situs ceriabet

situs ceriabet

situs ceriabet

situs ceriabet

https://mrronin.com/ceriabet/

https://weareauntifa.com/

https://akusayang.com/

https://newsinvasion24.com/

https://georgiaonline.ge/

https://www.benimuhendisim.com/

https://nettoyagedufoiekeser.fr/

https://musson.shop/

https://myspatreats.com/

https://bone-3ngon.vn/

https://innovacioncosmetica.com/

https://ptsld.com/ceriabet/

https://totalcontrolconsulting.com/ceriabet/

https://www.fakson.com/ceriabet/

https://sidsourcing.com/

https://liderfranquicia.com/ceriabet/

https://internmarket.agency/

https://breakingnews4you.com/

https://cronullanews.sydney/

https://wcwcbd.com/

https://lahrc.org.au/ceriabet/

https://ranatourandtravels.com/

https://rsaglo.com/ceriabet/

https://us.alertbreakingnews.com/ceriabet/

https://moonatourssafari.com/

https://roseapoliveira.online/

https://dmclass.dotnetinstitute.co.in/

https://www.hempeuphoria.com/

https://gallatinwholesale.com/

https://www.rosettiinvestments.com/

https://hauberk.nl/slot-bet-200/

https://chumakovamaryam.com/slot-bet-100/

situs slot bet 100

slot bet 200

https://www.piccoloatelier.com/judi-bola/

https://snipfeed.co/ceriabet88

https://link.space/@CERIABET888

https://kabardedikan.com/

https://www.mornie-heirman.be/

https://orange-circle.com/

https://www.piccoloatelier.com/

https://deborahacademy.com/

https://vipstudies.in/

slot bet 200

slot bet 200

slot bet 200

slot thailand

slot thailand

slot thailand

https://mvhiringiandassociates.com/

https://wasata.online/

https://allbluesguitar.com/

https://3dfilamentzoom.com/

slot bet 100

slot bet 400

tanganhoki slot

https://www.iltyc.com/sbobet/

https://cweece.com/

https://badr.ca/slot-bet-100/

https://blackelksauce.com/ceriabet/

sbobet

sbobet

judi bola

judi bola

sbobet

judi bola

sbobet

ceriabet

ceriabet

ceriabet

ceriabet

slot depo 10k

slot depo 10k

slot 10 ribu

ceriabet

slot bet 100

slot bet kecil

mahjong ways 2

sbobet

slot bet 100

slot thailand

slot777

sbobet

mahjong ways

slot 10 ribu

sbobet

https://studio-manina.com/sbobet/

https://casajienilor.ro/slot777/

https://panjangsepasang.com/slot-bet-100/

https://koyocco.com/slot-bet-100/

https://healthyyoga.fr/sbobet/

https://kc2461.com/slot-10-ribu/

https://produktovoz.ru/slot-thailand/

mahjong ways

https://subsoutlet.com/slot-bet-100/

slot bet 100

https://loonarhospitality.com/nexus-slot/

https://sikhartuk.com/

https://www.martaanastasia.com/slot-bet-kecil/

https://loonarhospitality.com/slot-10rb/

https://digitaleyeofindia.com/slot-depo-10k/

https://kibs.co.in/

हल्दी के फायदे हम अपनी सारी Dishes को Healthy कैसे बनाएँ ? सर्टिफाइड Digital Marketer कैसे बनें ? मोटापा कैसे कम करें ज्यादातर STUDENTS करते हैं ऐसी गलती जंक फूड खाने के प्रभाव क्या आप जानते हैं कैसे आप एक अच्छे SEO Specialist बन सकते हैं ? क्या आप जानते हैं आपकी अच्छी Health केलिए Fiber के क्या फायदे हैं ? क्या आप जानते हैं Omega3 के क्या फायदे हैं ? कोलेस्ट्रॉल कम करने के लिए इन चीजों को करें डाइट में शामिल; Xiaomi Notebook Pro 120G India launch on August 30 Why We Need Diploma Course In Computer? Why more Businesses are Adopting E-Accounting Why have 6 IITs boycotted THE World University Rankings third year in a row? Why do people take tea? Why Digital Marketing is Important to Learn Today? what type of job profile is more in-demand right now in companies? What Skills Do You Need For Marketing in 2023? What should parents do to control prevent childhood obesity? What is Wipro?
Career AI researchers How to Prepare for Telephonic Interview